Zoom guide

EAI GreeNets 2021 will be held in an online interactive format via a Zoom Meeting. More information is coming up!

This brief guide will provide you with the most important information that will help you have the best possible experience.

Technical details:
  • For the best experience, we recommend that you download and install the Zoom desktop client: https://zoom.us/download
  • We encourage you to test the quality of your webcam and microphone before joining the Meeting.
  • Presentations will be played from a pre-recorded video and followed by a short live Q&A session.
  • If you are a presenting author, please make sure to be present to answer questions at the time specified in the conference program, which will be announced closer to the event.  
Joining the Zoom Meeting:
  • The Zoom link will also be sent to all Registrants a few days before the scheduled start of the conference.
  • You may join the meeting either by clicking the Join link in the email you received, or by entering the Meeting ID in the Zoom client.
  • If you are joining right before the scheduled conference start, you will be put into the Waiting Room along with all other attendees. Everyone will be admitted to the Meeting a few minutes before the scheduled start. 
  • If you are joining after the scheduled start, you will be asked to enter a Passcode. The Passcode usually has the format of a six-figure number and you will find it in the same email that contains all other joining information.
  • All participants join the Meeting with their webcam on and the microphone off. Feel free to say hi after you join, but please remember to keep your microphone muted during the conference sessions.
Participating in the Zoom Meeting:
  • All participants are free to use the Chat function to talk amongst themselves for the entire duration of the Meeting.
  • To participate in the Q&A, participants may use Chat to ask questions during and briefly after the presentation. 
  • The moderator will select questions and read them out loud during the Q&A. At this time the presenting author may unmute their microphone and answer questions.
  • In case the Q&A sessions are cut short due to time constraints, participants may use the Meeting during various Breaks to continue the discussion, or they may continue the Q&A after the final session of the day after an agreement with the Moderator. 
  • Participants are not allowed by default to share their screens. The pre-recorded presentations are displayed from the Moderator’s shared screen, while the live presenters will be individually granted share screen rights.
  • In the unlikely case of disrupting behavior from an attendee or attendees, organizers of the conference reserve the right to perform the following actions without prior warning 
    • Mute an attendee/attendees.
    • Remove an attendee/attendees from the Meeting without an option to reconnect.